20 Ways to Use AI/ChatGPT to Prepare for a Panel Discussion

panelist crisis
How Moderators Can Handle an On-stage Panelist Crisis
November 29, 2023
Best Q&A polling platform
Best Q&A Polling Platform
January 4, 2024
Use AI/ChatGPT to prepare for a panel discussion

Yes indeed – you can use AI/ChatGPT to prepare for a panel discussion. In this blog post, I will not only give you some ideas on how to use AI/ChatGPT to help prepare for a panel discussion, but I will also share prompts I have used to get the best results. As you query AI/ChatGPT, keep these things in mind:

  • ChatGPT is an 80% solution (at best!). You will still need to take the output and customize it even more for your specific situation.
  • Be as SPECIFIC as you can. The more information you share about the panel, the better the AI can respond. A good practice is to START with a paragraph with the details of the panel, and then keep referring to that panel in your thread of questions.
  • Adjectives are important. Adjectives describe the feeling and tone that AI/ChatGPT will use, so use them with some intentionality. In the prompt examples, I have put some of my favorite adjectives in italics. Feel free to swap them out or amplify them to get the right tone.
  • After you read the output, if it hits the mark, simply copy, paste, and upgrade. If it doesn’t hit the mark, tell the AI what you didn’t like and/or what you wanted to see differently. Keep probing until you are relatively satisfied with the output.

Here is how you can use AI/ChatGPT in preparation for your panel discussion:

Research Assistance

  1. Topic Insights: AI/ChatGPT can provide background information, recent developments, and key points on the panel discussion topic.
    • “Provide an overview of the [specific industry/technology/topic] that seems to be the hot topic of discussion with [the personas who will be in the audience].”
  2. Industry Trends: AI/ChatGPT can offer insights into current trends and innovations.
    • “Provide an overview of the latest trends in [specific industry/technology/topic].”
    • “What are the current challenges and opportunities in the [industry/technology/topic]?”
    • “What is on the bleeding edge of innovation in the [industry/technology/topic] that [the audience personas] should be paying attention to?”
  3. Suggest Panelists. AI/ChatGPT can recommend a moderator and/or panelists who might be available to be on your panel.
    • “Who might be a good moderator to hire/ask to moderate an upcoming panel discussion on [topic]? I am really looking for [cite expertise, qualification etc.]. My limitations are [geography, budget, etc.].”
    • “Who might be good panelists to ask to be on an upcoming panel discussion on [topic]? I am really looking for [cite expertise, qualification etc.]. My limitations are [geography, budget, etc.].”
  4. Background Research: Assistance with researching the background of panelists, including their recent work, publications, and viewpoints.
    • “Summarize the key accomplishments and areas of expertise for [Panelist Name].”
  5. Question Development: Generating insightful questions tailored to each panelist’s expertise and experience.
    • “Generate insightful questions for a panel discussion with experts in [specific field/technology/topic] that the [persona audience] will care about.”

Publicity and Promotion Ideas

  1. Panel Titles: AI/ChatGPT can help you brainstorm potential titles for your panel discussion.
    • “Provide 10 different intriguing/funny/witty/provocative titles for an upcoming panel in which [provide as much info as possible].”
    • Regenerate that list a few times
  2. Promotional Copy: Ask AI/ChatGPT to write the promotional copy for your panel discussion.
    • Write a 250-word description of the upcoming panel discussion to inspire [the audience personas] to attend this session. The panel will be about [provide as much information as possible].”

Coordination Emails, Letters, and Agendas

  1. Panelist invitation letter/email:
    • “Using this template as a starting point, write a pleasant, conversational email/letter invitation to [panelist name] that will entice them to be a panelist on the upcoming panel [provide as much information as possible].”
  2. Agenda for the initial meeting with all the panelists:
    • “Using this template as a starting point, what should I discuss/be on the agenda for our first meeting together [over Zoom]?”
  3. Agenda for meet-up right before the panel starts:
  4. Using this template as a starting point, what should I talk about/be on the agenda for the final panelist meet-up at the venue 30 minutes before the panel starts?”
  5. Follow-up thank you letter to the moderator and panelists:
    • “Using this template as a starting point, write a thank you letter to [Panelist name] for graciously sharing their time to be on our panel.”

Format and Structure Ideas

  1. Panel Format Suggestions: Offering ideas on different and/or innovative formats for the panel discussion, like debate, Q&A, or interactive sessions.
    • “What are some effective formats for a panel discussion on [topic]?”
    • “Suggest some unique, innovative, creative, and engaging formats for a panel discussion on [topic] to make it more engaging and memorable.”
    • “How can I integrate technology to enhance audience engagement in a panel discussion?”
  2. Audience Interaction: Ideas for engaging the audience, such as interactive polls, Q&A sessions, or social media integration.
    • “What are some interactive strategies to engage [this persona audience] during this panel discussion?”
  3. Timing and Segmentation: Advice on structuring the panel discussion’s timeline and segmenting topics for a coherent flow.
    • “Here is my draft agenda for the panel discussion on [topic]. What is your advice and recommendations on timeline, segments, and flow of questions – and anything else you think I should be aware of?”
  4. Welcome Script: Ask AI/ChatGPT to write your opening remarks to kick off the panel discussion.
    • Please write a script for me to kick off the panel discussion. I want it to be light-hearted, but crisp and concise, introducing the topic and the premise of the panel discussion.”

Contingency Planning

  1. Handling Difficult Situations: Strategies for managing challenging scenarios (or your worst nightmare!), like unresponsive panelists or off-topic discussions.
    • “What are the best ways to handle a panelist dominating the conversation during a panel discussion?”
    • “What are the best ways to engage an unresponsive panelist during a panel discussion?”
    • “What do I do when a panelist goes off-topic?”
  2. Technical Backup Plans: Suggestions for technical issues or other emergencies that might arise during in-person, virtual, or hybrid panels.
    • “Suggest backup plans for technical issues in a virtual/hybrid panel discussion.”

Post-Panel Follow-Up

  1. Summarization: Assistance in summarizing key points and takeaways from the panel discussion.
    • “Here is the transcript/link to the audio or video recording. Please summarize the key points and takeaways from the panel discussion.”
  2. Blog Posts: Assistance in picking out key messages for social media use and reinforcement.
    • “Here is the transcript/link to the audio or video recording. Please identify key messages and the person who said them to be used on social media.”
  3. Feedback Collection: Ideas for collecting and analyzing feedback from participants and audience members.
    • “What are some effective methods for collecting and analyzing feedback after a panel discussion?”

Using AI/ChatGPT as a starting point, you can enhance your preparation process, ensuring that your panel discussions are not only informative but also engaging and smoothly conducted. Remember, while AI/ChatGPT can provide a wealth of information and suggestions, the final decisions and execution depend on your expertise and judgment! (And yes, I did use ChatGPT to help develop this list – but it was not as comprehensive as THIS list!)

Related Articles:

Use AI to Craft Your Panel Discussion Questions

ChatGPT’s Answer to Panelist Faux Pas

Repurpose Your Panel Discussion Content

For more information about how to moderate a lively & informative panel discussion, check out our free 7-part video series on how to moderate a panel and other resources to help you organize, moderate, or be a panel member.

Share This:
Kristin ArnoldKristin Arnold
KRISTIN ARNOLD, MBA, CSP, CPF|Master has been facilitating meaningful conversations between executives and managers to make better decisions and achieve extraordinary results for 25+ years. She's a leading authority on moderating panel discussions and passionate about finding the perfect olive to complement a vodka martini.
Contact Us
Skip to content

Our privacy policy has been updated. By clicking, 'I agree,' you consent to the terms therein. I Agree